Husby VIP

Blog · Guide

Corporate Transport for Conferences and Events in Oslo

A conference is rarely one trip. It's speakers landing at different times, guests going from the hotel to the venue, a dinner in the evening and a flight home the next day. Here's how to plan the transport so nobody is left waiting, and what it costs.

By Christoffer Husby · Driver & Managing Director · christofferhusby.no

Why conference transport is harder than it looks

The driving isn’t the hard part; the coordination is. Arrivals are spread across the day, flights run late, the programme overruns, and speakers need something different from a group of twelve heading to dinner. Without one party owning the whole thing, you end up with three taxi apps, five receipts and an organiser spending the evening on the phone.

Pick the right vehicle for each part of the programme

VehiclePassengersHourly rateBest for

Mercedes EQS

Up to 3NOK 1,100/hourSpeakers, executives and VIP guests

Mercedes EQV

Up to 6NOK 1,100/hourSmall groups and the board

Minibus (Sprinter)

Up to 16NOK 1,250/hourGroups between hotel, venue and dinner

Hourly rate with chauffeur. Set routes, such as Gardermoen, get a fixed price. Every price is confirmed by a person before the trip.

Mixing is often smartest: an EQS for the speaker landing at midday, and a minibus with driver for the group going from the hotel to the venue and on to dinner.

How to plan the transport

  • Make one arrival list with names, flight numbers and hotels, so we track the flights and adjust pickups
  • Agree the set routes in advance: airport–hotel, hotel–venue, venue–dinner
  • Keep speakers and VIP guests separate from the groups, so nobody waits for anybody else
  • Have one contact person on your side and one on ours, so changes go to one place
  • Allow a margin at rush hour, especially between the city centre and Gardermoen
  • Use an hourly rate for the evening, when nobody knows exactly when dinner ends

Fixed price or hourly rate?

Both, and each solves a different part. A fixed price suits routes you know about in advance, like transfers to and from Gardermoen. An hourly rate suits an open programme: the chauffeur waits, and you decide when to move on. Either way, the price is confirmed by a person before the trip, not estimated by an app.

Invoicing and corporate agreements

What takes time after an event is often the receipts. With a corporate agreement you get one monthly consolidated invoice with a reference or cost centre per trip, a fixed 10% corporate discount and volume discounts, with no minimum commitment. Assistants, reception and organisers can book for guests and staff.

Planning a conference?

Send us the programme and the arrival list, and we'll set up vehicles, routes and one contact person. A fixed price where it works, an hourly rate where the programme is open, and one consolidated invoice.

Request a corporate quote

Frequently asked

  • Yes. We coordinate conferences, delegations and events with multiple vehicles, with one contact person keeping track of it all.

  • With a chauffeur by the hour, a Mercedes EQS costs NOK 1,100, an EQV NOK 1,100 and a minibus NOK 1,250 per hour. Set routes, such as to and from Gardermoen, get a fixed price. Every price is confirmed by a person before the trip.

  • Yes. Corporate clients get a monthly consolidated invoice with a reference or cost centre per trip.

  • Yes. Assistants, reception and organisers can book for others.

  • No, you can book single trips. A corporate agreement gives you a fixed 10% discount and consolidated invoicing, with no minimum commitment.